Select where you want the drop-down list to appear. Click the Data tab and select Data Validation in the Data Tools group. A Data Validation dialog box will appear.

Microsoft Excel can save you time in lots of little ways, like adding a drop-down list to cells so that only pre-written text can be entered.

Inserting Drop-Down Lists with Data Validation Once you have created named ranges for your lists, the next step is to insert the drop-down lists using Excel’s data validation feature.

Learn how to create a drop-down list in Excel without or with color using conditional formatting and data validation rules.

In the “Source” box, enter the items for your drop-down list, separated by commas, or select a range of cells that contain the items. Click “OK” to create your drop-down list.